Epson Workforce WF 3640 Troubleshooting

How to Set up Signature in Outlook?

You must have noticed people sending emails with their personalized signatures (a logo of their business, images, texts, or a handwritten signature). Do you also want to create and add a signature in Outlook? By the time you finish checking this post out, you will have practical knowledge about how to set up a signature in Outlook.

In business environments, email signatures are pretty common. Agree? Without giving a second thought, we persuade you to check this guide to gain ample knowledge that would help you set up a signature in Outlook.

Steps to Set up Signature in Outlook – Adding Signature to Messages

How to create your signature and add it to your messages?

• Launch Outlook and open a new email message.
• Go to the “Message” menu and select “Signature” > “Signatures”.

(The “Message” menu might vary depending on the size of your Outlook window.)

• Choose “New” under “Select signature to edit”.
• In the dialog box “New Signature”, you need to give a name for the signature.
• Now, you can compose your signature by clicking “Edit signature”. Here, you can give whatever font size and font color that you want. Also, you can add borders, tables, or bullets in case you wish to have a robust signature. You may, further, like to check out Outlook’s pre-designed templates and see if that meets your needs. If any pre-designed templates fit your bill, you can download the same in Word and customize it. Drag the same into the box “Edit signature”.

Note: You can do many things to your signature such as adding images or links, social media icons, etc.

• You need to set the following options for your signature under “Choose default signature” –
• Go to the drop-down box “E-mail account” where you can select an account to associate with the signature. If you select more than one email account, you can choose different signatures for each of them. Choose (none) if you don’t wish to add a signature to new email messages automatically.
• In the drop-down menu “Replies/forwards”, you can select one of your signatures to appear in the email measles that you reply to and forward.
• Click “OK” to save your new signature.

That’s not it! You need to add a signature manually. To do so, click “Signature” from the “Message” menu, and select the signature that you have created.

How to Add an Image or Company Logo to Your Signature?

If you run a business and wish to add its logo to your signature, here are the steps to follow.

• Click on the new message and select “Signature” > “Signatures”.
• Look for the “Select signature to edit” box. Now, you need to select the signature to add an image or logo.
• To “Insert” the image, click on the “Image” icon, and locate the image file on your system.
• Right-click the image if you want to resize the image and then click “Picture”. To resize your image, select “Size”, and check the “Lock aspect ratio” box.
• Click on the “OK” option when you are done.
• Select “OK” again to save the changes to your signature

Want to insert a signature manually if you don’t select to insert a signature for all replies, forwards, or new messages? Here’s how you can do it –

• Go to the “Message” tab in your email message and click “Signature”.
• Click “Signature” (choose the one that you want to insert).
• That’s it!

If you need professional’s help, contact Outlook Customer Support!

Outlook Incoming Emails Disappear – How to fix?

Outlook is an amazing application which is widely used to send and receive emails at both a professional and personal level. The email program can also be used to manage different types of personal and professional data such as Calendar, Appointments, and entries such as contacts, notes, and tasks. While this email program by Microsoft is reliable and rarely run into trouble, there are certain issues that users face with their Outlook email due to incorrect configuration or settings. One of these issues that users generally experience is that Outlook incoming emails disappear suddenly. If the email messages in your Outlook program are also disappearing suddenly, you can consider overcoming the problem by following the information provided below.

Guide to Fix “Outlook Incoming Emails Disappear” Problem

When the incoming emails from our Outlook account begin to disappear, this generally occurs immediately or after a set or consistent time period. Generally, This problem occurs when a filter is applied to default view settings of the Outlook folder. So, if you have applied any filter to the default view settings of your Outlook folder, you will need to make changes to the filtering options. To know how to make the changes to the filtering options, follow the steps provided below.

NOTE: The emails disappearing from your Outlook folder are not actually getting deleted. They are getting filtered from the default view because of the filter configuration.

While the Filtering options may vary, however, below are some of the common filtering options you find in Outlook.

• Keywords
• Date Received
• Size
• Read/Unread Status
• Importance
• Sender/Recipient

Depending on the version of Outlook that you are using, the View options may vary accordingly. In order to change the view options in Outlook, you will need to follow the instructions provided below.

NOTE: The steps provided below are applicable for Outlook 2010 and later versions.

1. Open Outlook on your computer and select the View tab located in the ribbon. You will be directed to the View
2. Once you are in the View section, you will need to go to the Current View section and click on the View Settings
3. In the View Settings option, you will need to click on the Filter
4. Now once you are in the Filter option, you will then need to review the following tabs for any selection that could be responsible for filtering out specific messages such as Tasks, More Choices, Advanced,

While the above instructions will help you fix the “Outlook incoming emails disappear” issue, if you also wish to know how to create, change, or customize folder views in Outlook, you will need to go through the following information.

Steps to Create, Change, or Customize a View

As Views give you different ways to consider items in a folder, every Outlook folder, whether it is Inbox or Calendar, they allow you to personalize your view to change the arrangement of fonts, items, and different other settings. One of the most common changes to make in a view is to change the size of the Font in the message list, message composition, or reading window. To Change the Font or Font size, follow these steps:

• In your Outlook program, go to the View tab and select View Settings.
• Next, you will need to select Other Settings option in the Advanced View Settings
• Then, you will need to select the Column Font or Row Font

NOTE: If you wish to make changes to the font size of the message preview, subject, sender name, etc. in the default Inbox view, you will need to select Row Font.

• After that, you will need to select the font, font style, and size you wish, and then click on the OK button (three times) to save the changes you will make.

NOTE: If you wish to make changes only to the font or font size for the message preview, you will need to select the Font option under Message Preview.

To Change your Font or Font Size in the Reading Pane

NOTE: The following steps are for Microsoft 365 subscribers.

• Click on the Percentage (generally 100%) located at the bottom right corner of the Reading Pane to see the Zoom While Reading dialog box.
• Next, you will need to select one of the default percentages or you can enter your percentage.
• Then, you will need to select the checkbox next to Remember my preference to keep your zoom level throughout all emails you receive.

If you are not a Microsoft 365 subscriber, the Zoom percentage will not save from a single email to the next. Every time you will try to switch emails in the reading window, you will manually need to zoom in or out. For this, you will need to follow these steps:

• Use the Magnification slider located at the bottom right corner of the Reading Pane to zoom in or out in the Reading window.
• Simply move the slider right or left to change the text size in the Reading

To Change the Font Size for Messages when Composing, Replying, and Forwarding

• Go to File > Options > Mail > Stationer and Fonts.
• Next, you will need to select the Font button for New mail messages or Replying or forwarding messages to change the size and color of the font when composing or replying to emails.
• Then, you will need to click on the OK (twice) button to save the changes you make.

So, these are the instructions that you will need to follow to fix the “Outlook incoming emails disappear” issue.

How to Sign Out Of Outlook?

There are a couple of ways that you can follow to sign out of a Microsoft Outlook. However, the method applicable in your situation depends on the fact that, whether you are using the Outlook app on your computer, or Outlook on the web. Depending on this fact, you can follow the instructions provided below.

Guide to Sign Out of Microsoft Outlook

Below are the three different methods that you can use to log out of your Microsoft Outlook. Follow the instructions as suggested to sign out of Outlook easily.

Method 1: Signing Out of Microsoft Outlook on the Desktop

1. The first step you will need to do to sign out of Outlook on the desktop is to quit Outlook.
2. To quit Outlook, you will need to press ALT + F4 keys on your keyboard. This will close the Outlook window.
3. Once the Outlook window gets closed, you will be logged out of Outlook.

NOTE: If you wish to switch to a different email account in your Outlook program or get prompt for a login password whenever you open Outlook, follow the information provided in method 3.

Method 2: Signing out of Outlook on the Web

1. To sign out of Outlook on the web, you will first need to open Outlook in a web browser. The Outlook URL is outlook.com.
2. Next, you will need to click your name or username located in the top-right corner.
3. Then, you will need to click on the Sign out
4. The next time you wish to use the Outlook on the web, you will need to log in again.

Method 3: Switching to a Different Email Account in Outlook

Note: To switch to a different email account, you will need to create one.

1. To begin with, you will first need to go to Control Panel.

• For Windows 7: Go to Start menu and click on the Control Panel.
• For Windows 8: Go to the Start screen and then locate the Control Panel.

2. Next, you will need to click User Accounts and Family Safety option in the sidebar and then click on the Mail.
3. Then, you will need to add a new Outlook. For this, click on the Show Profiles option in the Mail Setup dialog box.
4. After that, you will need to type a name for the profile and click on OK.
5. Now, you will need to configure the email account. For this, fill out the information for your other email account. If you need assistance, contact your ISP or Outlook administrator.
6. Popular free email services like Outlook.com, Yahoo, Google, or iCloud have instructions for how to perform this process for each of these services.
7. Next, you will need to configure Outlook to prompt for a profile when you launch it. For this, you will need to go to the Mail Setup dialog box, click the radio button next to Prompt for a profile to be used.
8. After that, click on the OK. Now the next time you will open the Outlook program, it will open a prompt to select the mail profile you wish to choose.

Method 4: Unable to Sign Out of Outlook?

If the methods mentioned above don’t help you sign out of your Outlook program, it could be because Outlook is not allowing you to sign out of your account or get prompted for a password to sign in. Considering this fact, it is important not to share your computer with others. However, if you still have to share your computer with others, you would like to prevent them from accessing your email account when they access your computer.

To keep your privacy protected, make others sign into your computer with their account. This way, they will be able to have their own personalized experience, and this will also prevent them from accessing your Outlook email. To create a user account for each person who will be using your computer, you will need to follow the information provided below.

Here, you will first need to create a Microsoft Account. For that, you will need to follow these steps.

Creating a Microsoft Account (For Windows 8/8.1)

• Start by swiping in from the right-side edge of the screen. Next, tap on the Settings option and then tap on the Change PC settings

NOTE: In case you are using a mouse, you will need to go to the lower-right corner of the screen, move the mouse cursor up, select Settings, and then click on the Change PC settings option.

• Next, you will need to tap or click on the Accounts option and then tap or click on the Other accounts.
• Then, you will need to tap or click on the Add an account.
• Now, you will need to enter the account info for this person to log in to Windows. Below are four ways to do this.
  • In case the person you are trying to add is already having a Microsoft account, you will need to enter it now.
  • In case the person you are trying to add doesn’t have a Microsoft account, you will need to use their email address to create one. It is suggested to enter the email address which the person uses most frequently.
  • In case the person you are looking to add doesn’t have an email address, you will need to tap or click on the Signup option for a new email address.
  • In case the person you’re adding is a kid, you will need to tap or click on the Add a child’s account.
• After that, follow the on-screen instructions to finish setting up the account.

Once you have created a Microsoft account, you will need to create a local user account. Here are the steps to do it.

Creating a Local User Account (For Windows 8/8.1)

• To begin with, you will first need to swipe in from the right side edge of the screen, select the Settings option, and then tap on the Change PC settings.

NOTE: If you’re using a mouse, point to the lower-right corner of the screen, move the mouse pointer up, click Settings, and then click Change PC settings.)

• Next, you will need to tap or click the Accounts option and then tap or click on the Other accounts.
• Then, you will need to tap or click on the Add an account option and then tap or click on the Sign-in without a Microsoft account (not recommended).
• After that, you will need t tap or click on the Local account option and enter a user name for the new account.
• If you want this person to sign in with a password, you will need to enter and verify the password, add a password hint, and then tap or click on the Next.

NOTE: In case your PC is on a domain, you may skip this step and tap or click on the Next button. However, it depends on the security settings of the domain.

• After that, tap or click on the Finish.

If Your Computer is on Domain (Windows 7)

In case your Windows 7 computer is on Domain, you will need to follow the steps provided below.

• On your Windows 7 computer, first, open the Microsoft Management Console. To open it, click on the Start button and type mmc in the Start search field. Then, press the Enter key on your keyboard.

NOTE: Pressing the Enter key may prompt you to provide Administrator permission. If you are asked for an administrator password or confirmation, you will need to enter the password or provide confirmation.

• Now, you will need to click on the Local Users and Groups option located in the left-hand side pane of the Microsoft Management Console.

NOTE: In case you don’t see Local Users and Groups option, it is probably because of the reason that snap-in has not been added to Microsoft Management Console. To add snap-in, you will need to follow the below instructions:

• First, click on the File menu in Microsoft Management Console and then select the Add/Remove Snap-in.
• Next, click on the Local Users and Groups option and then on Add.
• On the next screen, select Local Computer, click Finish and then click on the OK.
• Then, you will need to click on the Users folder and click Action, and then on the New User.
• After that, enter the appropriate information in the dialog box and then click on Create.
• Once you are done making the required changes, simply click on the Close button.

If Your Computer is in a Workgroup

• Here, you will first need to open User Accounts. For this, click on the Start button, select Control Panel, and then click User Accounts and Family Safety.
• In the User Accounts and Family Safety section, click on the User Accounts.
• Next, click Manage another account.

NOTE: Here, you may be prompted to provide Administrator permission. If you are asked for an administrator password or confirmation, you will need to enter the password or provide confirmation.

• Now, click Create a new account and enter the name you wish to give to the user account. Then select an account type, and then click Create Account.

Creating a Local User Account (For Windows 10)

• On your Windows 10 computer, press the Start button, select Settings option, and then go to Accounts. Now, select Family & other users option.

NOTE: In certain editions of Windows, you may find the Other users option.

• Next, select Add someone else to this PC.
• Then, select “I don’t have this person’s sign-in information On the next page, you will need to select Add a user without a Microsoft account option.
• Here, enter a user name, password, password hint, or security questions, and then select the Next.

How to Change a Local User Account to an Administrator Account

• Go to the Settings section and select the Accounts in the Accounts section, you will need to select Family & other users option.
• Next, select the account owner name, then click on the Change account type option.
• Then, select the Administrator option in the Account type section and click on the OK button.
• After that, you will need to sign in using the new administrator account.

Once you have created a new user account, you want to know how to log off from Windows. Below are the steps that you can follow to log off from Windows.

If you are leaving your computer unattended, or you want someone else to log into your computer, you would want to sign out of Windows. Here are the steps to lof off from Windows.

• On your computer, press the ALT + CTRL + DELETE keys on your keyboard. This will open a prompt on your screen.
• Next, click on the Log off.
• Then, if you are prompted about any unsaved changes in programs you have open, you will need to choose if you wish to save or not.
• After that, the computer will turn off the programs and log you off right away. You may have to wait for a couple of minutes.

So, these are the steps that you will need to follow to sign out of your Outlook email.